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How to Manage Company Tasks during the COVID Crisis

We’re all learning to be a lot more flexible in the way we work so,  What You Can Do To Manage Company Tasks during COVID19 Crisis?

Manage Company Tasks during COVID19 Crisis

Source: Pexels 

 

Thanks to coronavirus pandemic, employees’ wish to have more flexibility and work remotely has come true. However, graphic and web designers might struggle with creativity and productivity when working from home. It is twice as hard for those who aren’t familiar with this specific work arrangement. An abrupt shift to a home office, many distractions at home, and lack of focus can harm designers’ creations and authentic designs. To prevent things from getting out of hand during work from home, here are some tips for successfully managing company tasks.

Remote Connection 

One of the greatest requirements of remote work is staying connected and communicating well with colleagues and clients. Any interruption or major breakdown in communication can lead to some severe problems. Good communication is important for designers as they need to interact to share ideas, knowledge, information, and work together on due projects. For this reason, they need to be equipped with high-end communicative technology. 

 

Normally, when designers experience creative blocks, they talk with their colleagues and quickly overcome that obstacle. Although working remotely means fewer chances for physical interaction, designers can still seek help through employee apps. One such effective platform is internal communication software. Apart from boosting employee communication, connection, and participation, it also allows tracking project progress. This way, everyone is in sync and there are no major obstacles to getting the work done on time.

Task Management

Every team consists of members with different professional backgrounds, skills, and levels of expertise. Team leaders should know which work assignments suits team members the best. They can then use this knowledge to improve team performance and finish projects more smoothly and effectively. All they have to do is manage tasks. This means they should assign tasks to those members who have enough experience and skills to complete them on time.

 

In every team, there are seniors, designers with invaluable experience, and juniors, who are just starting their careers. Team leaders can give one or two more demanding tasks to seniors who have enough knowledge and skills to tackle them successfully. On the other hand, juniors can get several smaller and less demanding tasks that correspond to their level of expertise. Giving designers work they are genuinely interested in keeps them motivated so they excel at their work in the long run. 

To-do Lists 

During a busy day, designers can feel overwhelmed and stressed out because of all the work they have to finish. On such occasions, it’s uncommon for them to forget about important meetings with clients and project deadlines. Luckily for them, there’s an easy fix. All it takes is a piece of paper and a pen. With these two items, they can easily write down everything they have to do that day or a week. Creating to-do lists help them keep track of all things that need their attention and set realistic goals. Some designers include small rewards for completing every task from the checklist. If they complete the time-sensitive project on time, they will watch the new episode of their favorite TV show. The rewards keep them motivated to complete everything from their to-do list and staying productive. 

to do list

Source: Pexels 

Digital Storage

Chances are your team has some data stored on the cloud or similar digital storage. Designers can no longer access relevant documents and files directly in the office. It seems like a great idea to keep project files and other useful documents online. Team leaders can give access to designers so they can search, upload, and share everything they need to get the work done. Digital storage also makes the onboarding process easier and more effective. Of course, team leaders and managers can track progress and make sure designers have the freedom they need to deliver projects. 

Learning Opportunities

As technology advances, so does graphic and web design. For this reason, it is crucial to constantly acquire and master new skills. Without them, designers can get stuck unable to move forward. Team leaders should always work hard on offering learning opportunities for their team members. They should also anticipate which skills will be needed in the future, and enable members to develop them. Of course, with a full-time job, it seems quite impossible to acquire new knowledge and skills. This is why, teams can work part-time one of two days in the week and attend courses, workshops, or seminars dedicated to their professional growth.

 

 It is important to consult team members regard the days used for such activities. Usually, team leaders suggest Fridays which is a bad choice. On Fridays, most employees don’t feel as productive as they think about the weekend. Monday is also not a good idea since everyone is still in the weekend mode. However, Tuesday or Wednesday is the perfect day for teaching and learning. Everyone will be focused and willing to participate in activities.

digital storage

Source: Pexels 

Weekly Meetings

With so many important projects and tasks, the last thing you need is jumping from one meeting to another. However, meetings are pivotal for keeping the team spirit up when working from home. Instead of daily meetings, team leaders can arrange weekly ones. Attendance of these meetings should be mandatory and scheduled promptly so that every team member can attend. During regular meetings, they can discuss ongoing and future projects, brainstorm and assign tasks. Before or after the meeting, they should devote a few minutes to casual chat and check in on everybody. The team is working remotely so it’s important to keep the morale high. For other, less important matters, they can use emails or employee apps to communicate. The key is to keep all communication concise and direct. There’s no need to waste time on long meetings and emails.

Teamwork Encouragement

A regular day in the office provides many opportunities for interaction with colleagues. Through interaction, they develop relationships and grow together as a team. When working from home, that isn’t the case anymore. Everyone focuses on their work and forget to bond like they did in the office. Lack of interaction can affect their team spirit and jeopardize work tasks. That is why, team leaders should always encourage teamwork and communication among designers. Thanks to many top-notch gadgets and devices, they can work together on projects despite the distance. 

 

1 Comment

  1. Sghostguides

    During lockdown and this pandemic situation, we’re working at home but manage meeting it’s a very difficult task for me but your article. Hope its LOCKDown or COVID-19 gets finished and all get normal quickly.

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