How to Organize Email: The 10 Best Email Management Tools

Find out how to organize email so that you can better manage important communications as well as your time with these 10 email management tools.

How to Organize Email- The 10 Best Email Management Tools

The hierarchy of e-mailing in terms of personal and professional duties and purposes is very tough to determine. E-mailing can cover both sides of the spectrum – from urgent and important to boring and irrelevant tasks. However, the fact remains you need to check all emails before deciding what is critical and what can go straight to the trash can.

A recent study revealed that the average office worker receives 121 emails and sends 40 emails every day. This basically means you have to spend at least a couple of hours daily doing nothing else but emailing. We can all agree that most, people don’t have this kind of luxury of time to spend on their computers.

Victoria Fierce, an essay assignment help expert says:

‘’The complexity and number of tasks has grown significantly for the workforce. Lucky for us, there are tools to help us manage – both paid and free, and highly effective. The best solution I see to management troubles at this point is to start using email management apps in your everyday work.’’

In this post, I will show you the top 10 email management tools that can help you to organize and optimize your email accounts. Let’s take a look!

1.    IFTTT

If This Then That (IFTTT) is an all-encompassing tool that can integrate all apps and devices you use on a daily basis. It does wonders in terms of emailing, customizing notifications for each sender individually and sending attachments to your Dropbox account automatically.

You can use IFTTT to set up reminders, schedule tasks, and improve your productivity with project management features, such as time tracking. Moreover, this free tool will give you some unique benefits such as building a smarter home by locking your front door and ‘lighting the way for the pizza delivery guy’, or posting your photo on social media without the extra trouble.

2.    Mailbird

Mailbird is a Windows-based email management tool that manages all emails and contacts from multiple accounts in one unified Inbox. It offers a variety of app integrations including Facebook, Twitter, WhatsApp, Dropbox, Google Calendar, and Asana.

Look at it this way – if you have many inboxes and accounts, this is a way to unite them and manage them from a single source. Moreover, Mailbird will let you customize the profile by using tons of free and paid themes and turn messaging into a much more pleasurable experience.

You can try it out free of charge, but it will be enough to convince you to buy a premium version for as little as $1 a month.

3.    Shift

Shift is another app that can administer multiple accounts on Windows, Mac, and Linux. With its Unified Search, you can look for anything that comes to your mail, calendar, and drive accounts with a single query in the search box.

Shift gives you the possibility to customize native notifications or auto-mute them when you’re in meetings. It grants easy access to Google services and offers support for productivity tools like Boomerang or Grammarly.

4.    Google Inbox

Gmail is without doubt one of the most popular email platforms, and still, they always find new way to surprise us. The company decided to take this service to the higher level and designed Google Inbox – an excellent tool that will help you organize more efficiently.

This tool organizes all plans, trips, promotions, or purchases for you. At the same time, Google Inbox provides users with a chance to create bundles for anything they want. You can even see details (the so-called highlights) like images or flight reservations without opening an email.

5.    Bananatag

This tool is a must-have tool for everyone – especially those who find it important to track the progress and delivery of their messages. Whenever you send a message to someone, Bananatag will track that e-mail and tell you what happens to it. You can get notifications when your e-mails are opened or links within are clicked by the recipient.

Its interface is extremely easy to use and has a very pleasant and effective dashboard.

6.    Sortd

Sortd is another Gmail organizer that brings messages, tasks, and priorities together in one intuitive workspace. The tool can improve your email productivity by organizing lists and reminders or snoozing and renaming subject lines.

By using Sortd, you can manage various client-related processes like customer support, recruitment, or account management. Additionally, it prevents losing key messages and builds a clear overview of the most important emails in your inbox.

Sortd is available and suitable for everyone. Whether you need it for e-mail reminders, organizing lists or subject lines renaming – this tool can help you. When you need to make a sale, you can use it to close deals much faster. Sortd now includes reports, follow-ups, and contacts for the comfort of its users.

7.    The Email Game

This tool is perfect for all procrastinators or slow e-mail users out there. The Email Game brings a little fun and competitive spirit to the email management, forcing you to quickly decide what to do with each message in your Inbox.

You will find its boost very helpful when you need to save some time checking and organizing your e-mail. The tool sets time limits: 5 seconds to delete or archive an email and 3 minutes to reply. You earn points as you move on, so it’s in your best interest to be as fast as possible.

8.    SaneBox

Number seven on my list is a simple but very effective email management tool called SaneBox. It has a nice user interface with dozens of helpful features. Sane Box saves important emails in your Inbox, but it moves distractions to the SaneLater folder. It banishes annoying senders to trash, collects newsletters and lists into one folder, and does many other things that make emailing a much more relaxed procedure.


Reducing the number of received emails is another way to organize your Inbox. is quite some help in that respect since it will unsubscribe you from all those boring newsletters and company digests. Doing this manually could take you a lot of time, but instantly finds and displays a list of all your subscription emails. After that, your only job is to unsubscribe from whatever you don’t want to see anymore.

10.   MailChimp

The final tool in my list is one of the biggest platforms for marketing automation on the Web. Used by millions of customers, this tool will help you find the target audience, engage customers and build a brand.

People who own and manage a small business prefer this tool over any other because of the benefits it offers in terms of subscribing and branding. MailChimp has many tools that will help you collect data about the subscribers and send them the content they want to get. Basically, it is an app that makes you a more effective marketer.



Emailing is the inevitable part of our everyday duties, but it’s also a very distracting and time-consuming activity. This is where email management tools step in to help you save time and become a more efficient employee.

In this post, I showed you top 10 email management tools that can help you to optimize your email accounts. Did you already have a chance to try one of these apps? Do you have other interesting suggestions to share with your peers? Let me know in the comment box below!