The Guide to A Foolproof Graphic Design Contract With Templates

Even a good graphic design contract can fall short if something goes awry, get our guide to a foolproof graphic design contract in this post.

Foolproof Graphic Design Contract

Photo by Unseen Studio on Unsplash


Whether you’re a freelance graphic designer or a design agency, having the right graphic design contract in place protects both you and your client.

While we all try to avoid a project going wrong, if you’ve been in business long enough — it’s going to happen. Regardless of who’s perceived fault, it is, your design contract is going to play a major role in how things unfold once the shit hits the fan.

Don’t get caught off guard if something does happen. Make sure that you have a foolproof graphic design contract in place. Oh! and whatever you do, make sure you pay to have a business attorney review it before you put it into play.


Pixel Productions was kind enough to provide their boilerplate templates for both web design and print design contracts for reference. You can download them below.

Graphic design is a form of visual arts to communicate information. It combines various aspects of art and technology to create visual content for multiple purposes, such as advertising, branding, packaging, and digital media. The goal of graphic design is to develop visually appealing and impactful creations to signify the intended message clearly and effectively. Primarily, graphic designers operate in larger teams to complete multiple projects. A graphic design contract is a document that sets out the details of a project between a client and a graphic designer. A good contract will clearly explain what you are responsible for providing and what you’re NOT providing.

The goal of a graphic design contract

A freelance graphic design contract’s purpose is to support and protect you, your company, and your client if problems arise during the process of a project.


I’m going to give you the best piece of advice ever provided to me by an attorney.

“You definitely need a contract in place. That being said, even a great contract can’t stop someone from suing you. If you want to avoid a lawsuit, don’t take on clients that you hesitate over. If they throw even one red flag turn them down and move on.”

A formal agreement is beneficial for ensuring that you get paid for any work you complete if your client disappears or refuses to pay you for any reason.

A graphic design contract guarantees that you will be competent and improve the process of working together throughout your projects. It also ensures all parties involved are aware of what will happen in foresee and are held accountable for their actions from start to finish. 

How can software help with the graphic design contract?

Contract management software automates contract formation, monitoring, and tracking. Workers participating in contract negotiations entrust with discussing things and compliance, modifying agreements, and implementing deals.

This software helps organizations improve the contract lifecycle process by allowing them to collaborate and optimize sales activities. It also includes CRM, accounting, and e-signature software to manage overall client relationships.


Flawless graphic design contract

A professional graphic design contract can help improve customer relations, satisfaction at work, and profits. Including clearly defined items such as costs, additional costs, and time frames can all prevent problems for the freelancer and their client. Understanding some critical elements of a graphic design contract will create a smoother, more standardized contract for your clients. 

  • Client’s obligations

When considering and composing graphic design contracts, you must include all of your employer’s or client’s responsibilities. Graphic design is an artistic task. Like in most cases, you and your client will collaborate and communicate. You may have to share some data or information about the project. 

When this occurs, you will require your client to provide you with important information so you can stay on track. If you are awaiting news from your client, you may be wasting time. That is why your contract should contain all of your client’s responsibilities.

  • Payment circumstances

You should include payments in every contract. Payment schedules must note whether you work on a single job or consistently for one client on different contracts. The payment terms are critical for maintaining safety and getting paid for your work. Include your rate as well for the completion of the project.

  • Modifications

Make sure to include changes and revisions in your contract so that the client is mindful of what you will be doing. It is up to you how often you want to change or refresh. Ensure your client is mindful of the number of times you will modify the product for free and how much the following modification will cost. 

  • Time

Time is a difficult concept to grasp, especially when it concerns design. Include your working time and any agreed-upon timelines in the contract. The time component is crucial, as it will sustain you in validation. Set a time limit, not only for the project itself but also for each step that leads to your final point. The schedules will keep you organized and encouraged, giving your client peace of mind in understanding what you are doing and when to achieve results.

  • Deadlines

Another thing to add to your contract is a schedule of when you will check in with your client to get feedback. The deadlines could save millions of emails while establishing a specific time for you and your user to sit down together and discuss what has happened thus far, what changes are necessary, and what the next steps are. The number of verifications is entirely up to you, and you will determine it by the scale and complexity of the project.

  • Data protection

Confidentiality will connect the client and the graphic designer in a mutual consent that any information about business matters should be considered secret. Teaming up with a client can occasionally expose personal data. Including secrecy will prevent you and your client from sharing information the other does not have, thereby defending both parties.


You can download great templates for graphic design contracts here:




Finally, having a solid graphic design contract is critical for any designer. You can guarantee that you are protected and deliver quality service for your clients by focusing on certain key elements of the contract. Furthermore, remain organized and keep track of your contracts in case of disagreements.