9 Best Appointment Schedulers to Increase Lead Generation & Management

Getting leads is awesome, but losing leads to poor management is bad for business, these 5 appointment schedulers can improve your lead generation 10 fold.

Appointment Schedulers

Photo by Shamim Nakhaei on Unsplash


Every entrepreneur is worried about getting leads, but what happens when you start getting them and you’re strapped for time? I’ll tell you what happens — you mis-manage them.

Tell me you haven’t double booked a meeting or a phone call or at the very minimum had to reschedule? We’ve all been there, but very few leads convert to actual customers if they get put off or mismanaged right at the start.

Thank God for technology right? We’re going to look at 9 of the best appointment schedulers that will help you manage leads better.

Make Use of These Easy Appointment Schedulers:

Customers can arrange appointments online using an online appointment scheduler software, which can allow businesses to track and manage their appointments. This type of software is a must for any business to make appointments, browse calendars, print schedules and forms, adjust timetables, and enforce scheduling regulations.

Many of these appointment schedulers include built-in, automated emails (reminders, follow-ups, cancellations, rescheduling, and so on) and/or notifications, online payment for services, bespoke profiles, and calendar integrations are examples of additional features. Health and wellness experts, salon and beauty professionals, professional service providers, and medical professionals all use these products. Content management systems, website builders, email software, and calendar software, for example, can all be integrated with online scheduling software. Adding one of these apps takes less than 5 minutes and can web design for lead conversion immensely.


A product must meet the following criteria in order to be considered for the Online Appointment Scheduling category:


  • Administrators and many users should be able to access, modify, and edit the scheduler.
  • Allow each user to choose from a variety of calendar views.
  • Make a list of appointment-makers’ contact information.
  • Customers will receive appointment reminders.


As a business owner or manager this is one piece of software you don’t want to procrastinate on, check these appointment schedulers out today.

1. Hubspot

You can sync your Google Calendar or Office 365 calendar with the HubSpot Meetings Tool, establish your availability, and have prospects and customers book time with you. Add contact information such as name, phone number, and email address to your meeting page using form fields. The meeting page can be shared via email as a link or placed on a website or landing page.


When a prospect or client schedules time with you, the time is blocked off on your calendar and the prospect or client receives an email confirmation. This makes scheduling easier, allowing you to schedule more meetings in less time. It also syncs with your CRM, allowing you to keep track of your contacts and meetings. 

2. Doodle


With Doodle’s free edition, you may send meeting polls to clients and prospects, suggest meeting dates and times, and allow voting on the best dates. While the free version may suffice for most people, you’ll need to pay to the premium pricing tier to remove advertisements from your polls, establish a poll deadline, and collect contact information from meeting attendees.


The commercial edition of Doodle’s scheduling software assists you in locating a meeting time that is convenient for all participants. The meeting host recommends times for the meeting, invites attendees to confirm their availability, and then chooses a final time. A calendar event is added to the host’s and meeting invitees’ calendars once the time has been determined.

3. GReminders


GReminders is the best of all. You can ahead with this app for your daily scheduling process. The GReminders integrates with Google Calendar and Outlook or Office 365. It takes the responsibility to send your appointment reminder at the perfect time or time prior to your appointment. It helps you from no shows as it has an automated scheduling process in it. Also integrates with Zoom, GoToMeeting, WebEx, Google Meet etc. It also sends email notifications for a gentle reminder. 

4. Calendly


Calendly’s free edition allows you to connect one calendar, book unlimited meetings, create a custom Calendly link, and send automatic email notifications and reminders to invitees who make appointments with you.


Calendly’s commercial edition includes one-on-one, round-robin, collective, and group meetings, among other features. It’s ideal for groups, with team sites, stats and reporting, and administrative options for managing reservations. Furthermore, depending on your use case, there are a variety of Calendly options you can try.

5. Calendar


Calendar is a digital calendar, scheduling, and time management system for people and organizations that is powered by artificial intelligence (AI). It combines your Google Calendar, iCal (Apple Calendar), and Outlook Calendar into one customizable and shareable dashboard view. The digital calendar syncs across devices and includes a virtual assistant that can learn your schedule and start handling meeting planning, invitations, and scheduling changes for you. Meeting transcriptions and a variety of metrics are included in the commercial editions, allowing you to track how you spend your time in meetings and with people.

6. Setmore


Setmore is a free appointment scheduling and payment software that lets you make a public booking page. Your team may start booking meetings with the free account, which allows up to 20 calendars and logins. You may also send folks who schedule time with you automatic appointment alerts.

7. Groove


Groove is the most popular sales engagement platform for Salesforce-enabled businesses. Groove boosts rep efficiency, drives Salesforce adoption, and gives revenue management important insights into what’s driving their business. Groove provides the most advanced activity capture in the business since it is Salesforce native, ensuring that revenue teams can rely on accurate reporting and forecasting, reduced compliance risk, and simplified administration. Groove offers reps 20% of their week back to focus on high-value activities, whether it’s via automating CRM data entry or allowing them to develop pipelines and close more transactions. Google, BBVA, Atlassian, Uber, and Capital One are among the 70,000 employees who use Groove at some of the world’s largest and fastest-growing businesses. 

8. Thryv 

Thryv is a small business-specific end-to-end customer experience platform. From a single screen, software that allows you to get the job, manage the task, get paid, and earn credit. Small businesses may use one easy platform to help them meet today’s customer expectations. Includes best-in-class help from business experts that understand the aims and aspirations of small business owners, available at any time which is limitless, that is 24/7. Thryv automates tasks and places clients at the centre of your business with a single, easy-to-use tool, allowing you to reach more customers, stay organised, get paid faster, and generate reviews automatically.

9. Vendasta

Vendasta offers 60,000+ partners an end-to-end ecommerce platform to sell digital products and services to more than 5.5 million small and medium enterprises (SMBs) throughout the world. Marketing firms, independent software vendors (ISVs), and media firms are among these collaborators. The Vendasta Platform enables these organisations to quickly implement new solutions from a marketplace of cloud-based technologies that they can resell to their SMB customers under their own brand. To make go-to-market easier, the platform includes AI-powered marketing automation, sales tools, and an integrated CRM. It also incorporates project, order, and billing management tools to assist with scaling robotic process automation. All solutions acquired under a Vendasta customer’s brand are accessible through a single login for SMBs.


Wrap Up

Don’t screw up your lead generation and management process when it’s so easy to implement one of these appointment schedulers.